General Summary
The Accounts Payable Coordinator (APC) is responsible for maintaining an accurate accounts payable ledger and follows all GAAP accounting policies.
Core Functions
- Post invoices against vendor accounts
- Pay all invoices to vendors with paper or electronic payments
- Maintain construction in progress files
- Create necessary journal entries and detail reports
- Participate in all year-end audit functions as necessary
Details of Function
- Processing high volumes of vendor invoices for payment including verifying amounts received, item(s) received, prices charged and accounts charged
- Entering batch details into M3 and the accounts payable aging reports
- Keeping organized and updated files of invoices, receivers, purchase orders and reconciling reports
- Identifying the amount of weekly check run, cutting checks, mailing checks, filing and scanning invoices with check stubs and running the check register
- Contacting vendors to clarify questions regarding invoices
- Answer vendor questions regarding invoice payments
- Maintain company checkbook including posting deposits and expenditures and verifying accounts
- Date stamp all incoming invoices
- Reconciling the daily bank activity with the system activity (GLS185)
- Logon to all applicable web sites to retrieve payment remittance details for AR.
- Coding credit card bills with GL account numbers
- Reconcile construction in progress detail invoices with the GL
- Maintaining lease schedules
- Maintain petty cash and create month end entry
- Producing all reconciling reports associated with accounts payable and providing the corresponding month end reports
- Reconciling accounts payable with International Sister Organizations
- Creation of 1099s
- Accrual and month end journal entries
- Reconciling the received goods
- Closing orders that are vouched complete
- Assisting with special project tasks assigned by the Finance Director
- Assisting and preparing for year-end audits
- Assisting with physical inventory
- Backup to front desk and answering incoming phone calls, including covering daily lunch break
- General housekeeping duties
- Continuous improvement within the plant
- Understand and follow the Böllhoff culture which is described in various Böllhoff internal brochures and presentations. Identify and set an example of the Böllhoff Way including Our Values, Our Culture and Our Goals.
- Any other duties requested by the Finance Director or other member of management
Reporting
Reports directly to the Finance Director in Kendallville, IN
Qualifications
High school diploma or equivalent required. Experience in accounting and/or college education with finance or accounting discipline highly preferred. Excellent oral and written communication skills, as well as a good working knowledge of Microsoft Office Suite is required (Excel skills are necessary). A valid driver’s license and a formal background check and drug screen will be required.
Benefits found in job post
401(k), Medical insurance, Vision insurance, Disability insurance, Dental insurance
Requirements added by the job poster
• 1+ years of work experience with Microsoft Excel
